The Journal of Laryngology and Otology
INSTRUCTIONS FOR AUTHORS
Please submit articles electronically using the ScholarOne Manuscripts submission site, for which you can find the link below: Submit An Article.
The journal's Extranet submission system has been retired from 1st July 2021. Please do not make any new submissions via this system. Any submissions made using the Extranet system from 1st July 2021 onwards may be lost.
If you have previously submitted an article and wish to log into the old system to check its progress please use the link below but do not use it for any new submissions: JLO Extranet.
Please note that the journal uses software to screen papers where there is reason to believe that material may not be original. By submitting your paper you are agreeing to any necessary originality checks your paper may have to undergo during the peer review and production processes.
Authors should note that the editors may choose to publish accepted material in both paper and electronic formats or in electronic format only. Paper submissions may also be shortened, at the Editor’s discretion, with the full text version available in electronic format only.
Non-native English speakers are asked to check their manuscript with a native English speaker prior to submission.
The following will be considered:
Main Articles: These should report clinical research or audit and should not normally exceed
7500 words. Review Articles and Historical Articles will also be considered but should not exceed 3000 words unless specifically commissioned. Longer articles or theses will be considered for publication as Supplements but the authors will normally be expected to meet the costs of publication.
Clinical Records (Case Reports): These should be no more than 1500 words, with four authors as a maximum. To be accepted for publication case reports must convey a clinical message of exceptional value. Articles merely reporting cases of rare pathology are very unlikely to be deemed acceptable for publication. The search strategy used must be detailed.
Short Communications: These should be articles illustrating surgical technique or the use of technical innovation. As with Clinical Records the manuscript should not exceed 1500 words and should have a maximum of four authors. Articles should be clearly illustrated with line art from a laser printer. Cross-hatching is allowed: do not use grey-tints.
The following instructions should be observed or the manuscript may be returned:
Each manuscript should be divided into sections on separate pages. These should be: title page, structured abstract and key words, text, acknowledgements, references, summary and tables. All text must be double spaced and should be typed in a 12 point font.
Illustrations should be separately appended.Written permission from the publisher to reproduce any material with copyright elsewhere must be obtained prior to submission.
Title page: This should contain (a) a title; (b) the names of all authors together with their principal higher qualification(s) and details of their departments or affiliated institution(s); (c) the name and address of the author responsible for correspondence. If the paper was presented at a meeting, the details must be given. The numbers of authors must be commensurate with the complexity of the submitted material. A fax number and e-mail address must be provided and will be used for correspondence.
Abstract and keywords: The abstract should be no longer than 150 words and should be structured. Keywords are used to index the article. Only the words appearing as Medical Subject Headings (MeSH) in the supplement to Index Medicus may ordinarily be used. These are also available at http://www.nlm.nih.gov/mesh/meshhome.html
Text: Main articles should contain the following headings: Introduction, Materials and methods, Results and analysis (including statistical analysis) and Discussion. Clinical Records and other submissions should normally comprise Introduction,Case report and a brief Discussion.
In all cases the Discussion should clearly indicate how the reported work fits with the current body of world literature. The text should be grammar and spell checked prior to submission.
All measurements must normally be reported in metric units. Only approved drug names should be used.
Acknowledgements: You may acknowledge individuals or organisations that provided advice, support (non-financial). Formal financial support and funding should be listed in the following section.
Financial Support: Please provide details of the sources of financial support, including grant numbers, for all authors,. For example, "This work was supported by the Medical Research Council (grant number XXXXXXX)". Multiple grant numbers should be separated by a comma and space, and where research was funded by more than one agency the different agencies should be separated by a semi-colon, with "and" before the final funder. Grants held by different authors should be identified as belonging to individual authors by the authors’ initials. For example, "This work was supported by the Wellcome Trust (A.B., grant numbers XXXX, YYYY), (C.D., grant number ZZZZ); the Natural Environment Research Council (E.F., grant number FFFF); and the National Institutes of Health (A.B., grant number GGGG), (E.F., grant number HHHH)". Where no specific funding has been provided for research, please provide the following statement: "This research received no specific grant from any funding agency, commercial or not-for-profit sectors."
Competing Interests: All authors must include a competing interest declaration in their manuscript. This declaration will be subject to editorial review and may be published in the article. Competing interests are situations that could be perceived to exert an undue influence on the content or publication of an author’s work. They may include, but are not limited to, financial, professional, contractual or personal relationships or situations. If the manuscript has multiple authors, the author submitting must include competing interest declarations relevant to all contributing authors.
Example wording for a declaration is as follows: “Competing interests: Author A is employed at company B. Author C owns shares in company D, is on the Board of company E and is a member of organisation F. Author G has received grants from company H.” If no competing interests exist, the declaration should state “Competing interests: The author(s) declare none”.
Ethical Standards: Where research involves human and/or animal experimentation, the following statements should be included (as applicable): "The authors assert that all procedures contributing to this work comply with the ethical standards of the relevant national and institutional guidelines on human experimentation (please name) and with the Helsinki Declaration of 1975, as revised in 2008." and "The authors assert that all procedures contributing to this work comply with the ethical standards of the relevant national and institutional guides on the care and use of laboratory animals (please name)."
For more information on the ethical standards and procedures of Cambridge Journals, please visit
References: The authors are responsible for verifying the accuracy of the references. The Vancouver system should be used. The references should be identified in the text by superscript Arabic numerals and be numbered and listed consecutively at the end of the manuscript in the order in which they are cited. References must include: names and initials of all authors (when more than six, give the first six followed by et al.); the title of the paper; the journal title abbreviated as in Index Medicus; year of publication; volume number; first and last page numbers. References to books should give the author(s)/editor(s), book title, place of publication, publisher and year. References to chapters in books should also include the chapter title, first and last page numbers, and the names and initials of chapter authors.
Endnote: For authors using Endnote, please note that there is a Journal of Laryngology & Otology referencing style available for use. This can be accessed and downloaded here: https://endnote.com/style_download/journal-of-laryngology-otology/. Please follow the instructions on this page to download the style to your computer.
Summary: A summary sheet should also be provided containing a précis, in bullet point format, of what is already known on the subject and what this paper adds to our understanding; this will be published in a box within the body of the text.
Tables: These should be adjuncts to the text, should have a separate legend and should be numbered consecutively with Roman numerals.
Authorship:Authorship credit should be based on criteria established by the International Committee of Medical Journal Editors (ICMJE): (1) substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data; (2) acknowledgement of drafting the article or revising it critically for important intellectual content; (3) final approval of the version to be published; and (4) agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Each author must meet all four conditions, and all authors should agree on author order and contributions before submitting the manuscript.
- The corresponding author will confirm authorship contributions, funding, and conflict(s) of interest as part of the submission process.
- All authors must sign a cover letter to indicate that they have read and approved the paper. The cover letter should also indicate the contribution of each author to the data collection and analysis, and drafting or revision of the paper.
- The journal will allow joint first authorship (no more than 2 joint first authors) only in cases where this is clearly justified. Shared co-first authorship is defined as two or more authors who have worked together on a publication and contributed equally. Joint first authors must be identified with an asterisk in the affiliations and denoted ‘Equal first authors’ at the end of the author listing on the title page of the manuscript. In the case of joint first authors, authors should outline in their cover letter the contributions of the two individuals referring to the CREDiT (Contributor Roles Taxonomy) nomenclature: please refer to https://casrai.org/credit/. CRediT contributor roles are defined as follows: Conceptualization; Data curation; Formal analysis; Funding acquisition; Investigation; Methodology; Project administration; Resources; Software; Supervision; Validation; Visualization; Roles/Writing - original draft; Writing - review and editing.
- Any changes to the author list after submission, such as a change in the order of the authors or the deletion or addition of authors, must be approved by every author. To request such a change, the corresponding author should write to the journal editors giving the reason for the change in the author listing, and provide written confirmation (e-mail, or letter) from all authors that they agree with the proposed addition, removal or rearrangement. In the case of the addition or removal of authors, the editors require written confirmation from the author being added or removed. Only in exceptional circumstances will the editors consider the addition, deletion or rearrangement of authors after a manuscript has been accepted.
Author language services: We suggest that authors whose first language is not English have their manuscripts checked by a native English speaker before submission. This is optional but will help to ensure that any submissions that reach peer review can be judged exclusively on academic merit. We offer a Cambridge service which you can find out more about here, and suggest that authors make contact as appropriate. Please note that use of language editing services is voluntary and at the author’s own expense. Use of these services does not guarantee that the manuscript will be accepted for publication nor does it restrict the author to submitting to a Cambridge-published journal.
Format for supplying electronic artwork.
To ensure that your figures are reproduced to the highest possible standards and your article is published as quickly and efficiently as possible, we recommend the following formats and resolutions for supplying electronic figures. Please ensure that your figures are saved at final publication size and are in our recommended file formats.
Line artwork (e.g. graphs, drawings histograms, diagrams) Format: tif or eps
Colour mode: black and white (also known as 1-bit) Resolution: 1200 dpi
Size: please size to final publication size
Combination artwork (line/tone) Format: tif or eps
Colour mode: greyscale (also known as 8-bit) Resolution: 800 dpi
Size: please size to final publication size
Black and white halftone artwork (e.g. photographs) Format: tif Colour mode: greyscale (also known as 8-bit) Resolution: 300 dpi Size: please size to final publication size
Colour halftone artwork (e.g. photographs) Format: tif
Colour mode: CMYK colour
Resolution: 300 dpi
Size: please size to final publication size
Illustrations:Where the photograph is of a patient a signed release giving specific consent to publication must also be submitted. For minors signed parental permission is required. Photomicrographs of histopathological specimens must be accompanied by details of the staining method and the magnification used.
To ensure that your figures are reproduced to the highest possible standards, please follow the artwork guidelines at www.cambridge.org/core/services/authors/journals/journals-artwork-guide
Electronic submission: Papers may be submitted electronically as files attached to an email or by using the online Article Submission form available on the website (www.jlo.co.uk). There is also a template that can be downloaded from the website that indicates how the ideal article should be laid out. All submitted material must be in a Microsoft Word compatible format or review will be impossible and the article will be returned. Tables, pictures and photographs for review may be added to electronically submitted articles but, as with paper submission,must not be embedded within the text. The total size of the file should not exceed 6MB. To facilitate uploading, illustrations should be sent for review in a low-resolution (72 dpi) format inserted into a Microsoft Word document. If the article is subsequently accepted, photographs and prints will normally be required to be sent by surface mail prior to publication, although high resolution files (TIFF format: minimum resolution 300 dpi) may also be considered.
Covering Letter: No manuscript will be published unless accompanied by a covering letter. This must normally accompany the paper at the time of submission. For electronic submissions, a scanned copy of the letter, submitted as a separate file, will be allowed.
All the authors must sign the letter to indicate that they have read and approved the paper. Such a letter should indicate the part they have played in data collection, analysis or in the writing of the paper. The principal investigator should also indicate that he/she is prepared to take responsibility for the integrity of the content of the manuscript and the letter should outline any potential or actual competing interests: where none have occurred this should also be clearly stated. Competing interests include affiliation with organisations described in the manuscript and include grant monies, honoraria, fees or gifts as well as indirect financial support where equipment or drugs have been supplied. All authors should read the journal Transparency and Openness Guidelines and include a statement covering this in the letter.
Proofs of accepted articles will be sent to authors and should be corrected and returned within 5 working days. No extra material should be added to the manuscript at this stage. Offprints may be ordered using the accompanying form. Rejected manuscripts will not be returned. The exception will be manuscripts containing coloured illustrations which will be returned, if requested, by SurfaceMail.
Media PDFs: If you are submitting a manuscript that includes video or audio, this will be simultaneously published online on the Cambridge platform in two formats:
1) As regular PDF / HTML versions (with the video/audio being made available as Supplementary Material and represented as a still image in the article), and
2) As a 'Media PDF' version, which will allow the reader to view the video/audio within the PDF.
The article will also be published in print once it is assigned to an issue.
When submitting your paper, please insert a high resolution 'still' of the video that best represents the content of the video in the manuscript. This will then be used for the version of the article that will appear in print, and additionally for the regular (i.e. non-Media) PDF version which will be hosted online. The accompanying caption should follow the format of:
"Fig.1 (taken from Supplementary Video 1): <Caption for still>"
Directions for inserting the video, and an alternative caption, should also be provided immediately following, e.g.:
"<Video 001.mpg to replace Fig. 1>"
"<Video 1: <Caption for video>"
This version will be used for the Media PDF version.
For audio, the direction should be added immediately after the word or figure that will contain the clickable link to the audio.
The video/audio file should be uploaded in addition to the manuscript file using the 'video/audio' file designation option on ScholarOne, and should have the same naming convention as the corresponding Fig. in the manuscript. This file will then be inserted into the placeholder (in place of the ‘still’) for the Media PDF version.
Updated: 24th June 2021