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Presence of Institutional Guidance on Research-Related Transportation Could Help Reduce Barriers to and Disparities in Research Engagement

Published online by Cambridge University Press:  26 May 2025

Nicholas Prestayko
Affiliation:
Family and Community Medicine, The Pennsylvania State University College of Medicine, Hershey, USA
Pilar N. Ossorio
Affiliation:
University of Wisconsin-Madison Law School, Morgridge Institute for Research, Madison, USA
Abbey Fisher
Affiliation:
Clinical and Translational Science Institute, The Pennsylvania State University College of Medicine, Hershey, USA
Nikhil Menon
Affiliation:
School of Science, Engineering, and Technology, The Pennsylvania State University Harrisburg, Middletown, USA
Danielle Symons Downs
Affiliation:
Kinesiology, The Pennsylvania State University College of Health and Human Development, University Park, USA
Lea G. Yerby
Affiliation:
The University of Alabama College of Community Health Sciences, Tuscaloosa, USA
Aleksandra E. Zgierska*
Affiliation:
Family and Community Medicine, The Pennsylvania State University College of Medicine, Hershey, USA
*
Corresponding author: A. E. Zgierska; Email: azgierska@pennstatehealth.psu.edu
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Abstract

Introduction:

Lack of reliable, affordable transportation is a common barrier to clinical research participation, potentially contributing to health disparities. Insufficient and/or nonexistent institutional policies on research-related transportation make it challenging for research teams to effectively overcome transportation barriers and promote research participation among people from disadvantaged backgrounds. This study’s goal was to review research-related transportation policies across clinical research-involved institutions and propose recommendations for what such policies should address to help promote research engagement among diverse, representative populations.

Methods:

We surveyed 28 recruitment sites, members of the National Institutes of Health-funded Healthy Brain and Child Development Consortium, poised to recruit over 7000 families, and completed an online search for each site’s policies relevant to research-related transportation (i.e., transportation of participants or research staff travel to/from research activities). We identified, reviewed, and thematically described content of the relevant policies and developed summary recommendations for institutional guidance components.

Results:

We identified seven policies (from five sites) on research-related transportation; four provided guidance on research-related transportation services; two on reimbursement; and one on when research staff transports participants. The online search identified publicly available business travel policies for 22 sites. No policy addressed research staff travel specifically for “study business” or research personnel transporting children for research purposes.

Conclusions:

Few institutions involved in clinical research have policies guiding research-related transportation. Such policies, if adopted, could help support research-related transportation and, thus, participation of individuals from disadvantaged backgrounds, increasing generalizability of research results and contributing toward reducing social and health disparities.

Information

Type
Research Article
Creative Commons
Creative Common License - CCCreative Common License - BY
This is an Open Access article, distributed under the terms of the Creative Commons Attribution licence (https://creativecommons.org/licenses/by/4.0/), which permits unrestricted re-use, distribution and reproduction, provided the original article is properly cited.
Copyright
© The Author(s), 2025. Published by Cambridge University Press on behalf of Association for Clinical and Translational Science
Figure 0

Table 1. Institutional policies (n = 7) addressing the domains relevant to research-related transportation

Figure 1

Table 2. Domains of institutional business travel policies (n = 22 sites) of potential relevance to research personnel, volunteers or independent contractors traveling for research-related business

Figure 2

Table 3. Institutions providing insurance or other liability protection (n = 28 institutions)

Figure 3

Table 4. Author recommendations for institutional guidance or policies on research-related transportation

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