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Preparing your materials

Policy on prior publication

When authors submit manuscripts to this journal, these manuscripts should not be under consideration, accepted for publication or in press within a different journal, book or similar entity, unless explicit permission or agreement has been sought from all entities involved. However, deposition of a preprint on the author’s personal website, in an institutional repository, or in a preprint archive shall not be viewed as prior or duplicate publication. Authors should follow the Cambridge University Press Preprint Policy regarding preprint archives and maintaining the version of record. 

Overleaf

Overleaf is a free online tool for writing and submitting scholarly manuscripts. An Overleaf template is available for this journal, which allows authors to easily comply with the journal’s guidelines.

Benefits of using Overleaf include:

  • An intuitive interface, in which authors can write in LaTeX or rich text and see a preview of their article typeset in the journal’s style
  • Features enabling collaboration with co-authors (the ability to share, highlight and comment on versions of articles)
  • Sophisticated version control
  • Clean PDF conversion and submission into the journal’s online manuscripts system (supporting materials can also be added during this process)

Overleaf is based on LaTeX but includes a rich text mode. An author writing in Overleaf would need to have some knowledge of LaTeX, but could collaborate through the tool with an author who is not a LaTeX expert. Overleaf’s tutorial pages include a two minute video and an introduction to LaTeX course, and Overleaf also provides support for authors using the tool.

Use of Artificial Intelligence (AI) Tools

We acknowledge the increasing use of artificial intelligence (AI) tools in research and writing processes. In this section we explain how to declare the use of AI tools in an accountable and transparent way, in accordance with the Cambridge University Press Research Publishing Ethics Guidelines

Authorship 

We do not consider artificial intelligence (AI) tools to meet the accountability requirements of authorship, and therefore generative AI tools such as ChatGPT should not be listed as authors on any submitted content.

Credit and citation

All use of AI-generated content must comply with our plagiarism policy and best practices regarding citation and acknowledgement. 

You must not present ideas, words, data, or other material originally produced by third parties without appropriate acknowledgement or permission.

Transparency: declaration and description

We outline below the forms of AI use that must be declared and described to readers, as well as where and how to do this within your manuscript.

What to declare

You should always declare and describe your use of an AI tool if you have used it to generate text or images (this includes the translation of sources or of your own work) or to analyse or extract insights from data or other materials. 

Minimal and non-generative uses of AI tools in manuscript preparation do not require declaration. For instance, basic spelling or language checking, incorporation of single words or brief phrases, or minor formatting tasks such as converting section headers to bold type. It is important to note that accountability for the use of AI tools, including minimal and non-generative ones, rests with the author. Caution should be used in all cases and it is important to check your article thoroughly for unintended consequences, particularly in relation to the references.

If you are unsure about whether a particular use of an AI tool requires declaration, please contact the journal’s editorial office. 

Where to declare

Use of AI tools should be declared in your manuscript in the same way that you would declare your use of other tools and assistance.

  • If you have used AI tools to generate text within your manuscript, this should be declared in the same way you would declare your use of other language-editing services, for example in a separate acknowledgments section or in a footnote.
  • If you have used AI tools to collect or analyse data, the way you have done this should be described in your methods section or general description of your methodology, in the same way you would describe your use of other software or analysis processes.
  • If you have used AI tools to generate visual content that appears in your manuscript, this should be declared in the captions of any figures that you have generated or modified using AI tools.

This ensures your declarations appear where readers, editors, and reviewers naturally expect to find information about tools and processes used in your work.

How to declare

Descriptions of your use of AI tools should include:

  • the name and version of the tool you used
  • the date(s) you used the tool for the purpose(s) described, to the extent reasonably possible
  • how the tool can be accessed or used by others, to the extent reasonably possible
  • a full description of how you used the tool
  • appropriate citations to any third-party text, datasets or other material used or included in the tool’s output.

Additionally, as appropriate, descriptions should include:

  • any proprietary information relevant to the use of the tool
  • any ways in which you modified the version of the tool that you used (such as training it on your own data)
  • any competing interests or potential bias that should be considered as a consequence of the tool’s use, including as a result of its ownership or development.


English language editing services 

Authors, particularly those whose first language is not English, may wish to have their English-language manuscripts checked by a native speaker before submission. This step is optional, but may help to ensure that the academic content of the paper is fully understood by the Editor and any reviewers.  

In order to help prospective authors to prepare for submission and to reach their publication goals, Cambridge University Press offers a range of high-quality manuscript preparation services, including language editing. You can find out more on our language services page.

Please note that the use of any of these services is voluntary, and at the author's own expense. Use of these services does not guarantee that the manuscript will be accepted for publication, nor does it restrict the author to submitting to a Cambridge-published journal. 

Author affiliations

Author affiliations should represent the institution(s) at which the research presented was conducted and/or supported and/or approved. For non-research content, any affiliations should represent the institution(s) with which each author is currently affiliated. 

For more information, please see our author affiliation policy and author affiliation FAQs.