Overview of Legislation, Guidelines and Policies

In terms of legislation, at the federal level, the only document regulating clinical research in Canada is the Food and Drug Regulations (FDR) under the Food and Drugs Act (Canada). ³ Application for a clinical trial using a new drug (Phase I, II or III drug trials) or device to Health Canada is referred to as a clinical trial application (CTA) or an Investigational Testing Authorization (ITA), respectively. The CTA is typically filed by the drug manufacturer (sponsor) or the investigator as a sponsor-investigator. Health Canada will review the application for deficiencies within 30 days, and if the application is accepted, a no objection letter (NOL) is issued. The FDR requires both approval from Health Canada and ethics approval from the local REB before the trial can be initiated. The overall conduct of the trial is ultimately the responsibility of the sponsor, and the local PI must ensure that the trial is conducted in accordance with the protocol and that all regulations are followed.

When it comes to guidelines and policies in Canada, two of them have been adopted on a national scale: one is an international document and the other Canadian. They are, respectively, the International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use–Guidance for Good Clinical Practice (ICH E6), and the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS2 (2014)). The Canadian document, the TCPS2 (2014), as discussed in more detail below, imposes ethics review compliance requirements on institutions that receive public funding from any of the three national funding agencies. The ethics requirements apply to all research involving human subjects, biobanks or genetic material, not just those projects funded by the agencies. Moreover, PIs must abide by provincial and territorial legislation governing the access, disclosure, use and manipulation of personal health information.

The FDR (Part C, Division 5) governs the use of drugs for clinical trials involving human subjects and outlines the steps to obtain approval to sell or import a drug for such use. It also incorporates the sponsor’s obligations in conducting research, including good clinical practice (GCP). ⁴ In addition, the FDR is the only federal healthcare legislation defining a research ethics board, while also stating their mandate and stipulating their membership requirements. ⁴ Canada lacks uniform federal research ethics legislation, unlike some other countries that already have laws in place that regulate REB operations. For instance, the United States Code of Federal Regulations, Title 45, Part 46 (45 CFR 46), is a comprehensive legal framework that defines the rules REBs must abide by when conducting ethics reviews, among other regulations. ⁵ Furthermore, the European Union (EU) Clinical Trials Directive 2001/20/EC laid the groundwork for the creation of legislation and policies in each of its member states. ⁶

Compliance with the U.S. requirements is effectively imported by reference for U.S.-based research funded, in part or in whole, by the Department of Health and Human Sciences agency when any of it is conducted in Canada. Canadian institutions undertaking the research must have recourse to a registered REB and must have Federalwide Assurance (FWA) registration. Those two elements expressly require confirmation that the REB complies with 45 CFR 46. Canadian REBs and their respective institutions generally are registered and have FWA certificates. Likewise, Canadian PIs conducting research with European sponsors must comply with the European Medicines Agency (EMA)–relevant clinical research requirements, including legislation from the member state where the research is based.

Although Canada was invited to the EU as a non-voting member only, Health Canada (HC) implemented the ICH E6 guidelines in 1997 by publishing the ICH Guidance E6: Good Clinical Practice: Consolidated Guideline. ⁷ The ICH E6 was finalised in 1996 by the International Council for Harmonisation (ICH), composed of regulatory agencies and industry associations of Europe, Japan and the United States. It was conceived as an international ethical and scientific quality standard for GCP when undertaking clinical trials involving humans. ⁸ This document outlines the roles and duties of the parties involved—REBs, PIs and sponsors—and encompasses REB responsibilities, composition, functions, operations, procedures and records. ⁸

The TCPS2 (2014) is a joint policy statement—a living electronic document—devised by the three Canadian federal research agencies: the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC) and the Social Sciences and Humanities Research Council of Canada (SSHRC) (Figure 1). The TCPS2 (2014) mandate is “to promote the ethical conduct of research involving humans” [TCPS2, Introduction]. ⁹ One chapter is devoted to the governance of REBs, including their establishment, procedures and appeals. ⁹ Despite each agency having at the time its own ethics guidelines, in 1994 the three council presidents established the Tri-Council Working Group (TCWG), with members from various disciplines (ranging from medicine, law and the social sciences), and whose mandate was “to develop new policies and regulations to replace the Council’s existing guidelines for research involving humans.”Reference McDonald ¹⁰ The creation of this document was regarded as a kind of self-regulation by the research community by taking into account the interests of the general public.Reference McDonald ¹⁰ It has been suggested that four factors led to the creation of a consolidated policy. First, there are such contextual factors as a growing research and development sector, new areas of research and the emerging interdisciplinary nature of research; second, the notable evolving nature of ethics around human subjects research; third, the development of international policies, such as the Common Rule in the United States; and fourth, domestic factors, such as universities developing their own human research protection policies, which posed difficulties for multi-centre research.Reference McDonald ¹⁰ After submission of the final draft of the document to the agency presidents, the agencies adopted the first edition of the TCPS in 1998, submitting human research funded by the CIHR, NSERC or SSHRC to such policies. The TCPS was interdisciplinary in nature, indicative of the different areas or research of the three agencies.Reference Gauthier, Hoddinott, Nestruck and Valiquette ¹¹ Currently, the TCPS2 (2014) has become a voluntarily-adopted policy for the conduct of ethical research by all REBs operating in Canada, though the voluntariness is somewhat apparent in that research institutions are eligible to receive federal funding from any of the three agencies only if the institutions adopt the TCPS2 (2014), which in turn requires not just their Tri-Council-funded research but all their human subject research to comply with the TCPS. Given how much research in Canada is federally funded, the TCPS2 (2014) effectively governs REBs and the ethics review processes in Canada, much as if it were legislated.

Figure 1

Organizational chart of the three Canadian federal funding agencies (CIHR, NSERC and SSHRC) and the Canadian General Standards Board (CGSB).

At the provincial and territorial levels, each government has enacted legislation pertinent to clinical research in its jurisdiction. For example, in Alberta, the Health Information Act (HIA) provides mechanisms to protect the privacy and confidentiality of personal health information. ¹² While it also describes the role of REBs in the disclosure of health information for research purposes, it does not prescribe binding rules for the operation of REBs in the province. ¹² Nevertheless, the HIA restricts the definition of REBs to those bodies designated by the regulations, meaning that only the provincial government has the power to enable REBs to operate in the province. In Alberta, at the time of this writing, there are three REBs—two at universities (University of Alberta, University of Calgary) and one as a provincial health organization. Alberta Innovates–Health Solutions (AIHS), established under the Alberta Research and Innovation Act and its regulations, is the provincial organization charged with the task of supporting health research and innovation in the province. ^{13 , 14} As a result, AIHS saw the creation of the Health Research Ethics Board of Alberta (HREBA), which conducts ethics reviews for researchers not affiliated with any academic or research institution in Alberta. By formal terms of reference, one specialist committee of the HREBA (viz., the HREBA–Cancer Committee) has exclusive jurisdiction over cancer research in the province.

Research Ethics Oversight and Harmonisation Efforts

Research ethics boards, also known as institutional review boards (IRBs), are charged with the task of ensuring that investigators, sponsors and institutions comply with local, national and international regulations and guidelines that govern their conduct in clinical trials. REBs are typically—but not necessarily—associated with universities that conduct research involving human subjects. However, there are REBs that operate, under provincial legislation, without affiliation to academic institutions. Some are independent REBs operating as non-affiliated organizations; others, like the Ontario Cancer Research Ethics Board, are single-focus REBs designed to undertake ethics reviews within specific fields. Although some countries, such as the United States and several members of the EU, have legislation in place that govern clinical trials and the role and procedures of REBs, there are no such detailed regulations in Canada. Instead, there is a framework of national and international policies and guidelines on research involving human subjects that does not, however, direct the function of REBs. Provinces have then taken it upon themselves to establish a legal framework for ethics reviews in their jurisdictions. The rather federally unregulated nature of REB operations in Canada offers an opportunity to ponder how effective the current federal and provincial approach is in providing protection for patients participating in clinical trials, as well as in assisting PIs wishing to conduct clinical trial research.

While the Food and Drug Regulations are the only federal legislation referring to REBs in Canada, it leaves a void in terms of regulating their daily operations and oversight. Granted, there are several federal initiatives that have led to the creation of panels, policies and standards, though they all lack the force of law. It could be argued that legislation alone will not result in an inter-provincial harmonised ethics review. However, the establishment of an entity with the authority to oversee REB operations while enforcing such policies and standards could promote the creation of a coordinated operational framework across Canada. Without such an initiative, it is left to the provinces to take on such responsibility. But, in keeping with evolved Canadian constitutional jurisprudence, health matters fall predominantly into the jurisdiction of the provinces rather than the federal domain, thereby making it a challenge to introduce federal regulation without the willing collaboration of all the provinces. Consequently, multi-centre clinical research in more than one province faces delays, as each centre follows procedures set by their province. It has been argued that this is due to federal REB regulation being seen as inappropriate intrusion on provincial jurisdiction, since matters considered in research ethics guidelines could fall within the regulation of the profession, which conventionally falls under provincial authority.Reference Lemmens ¹⁵ Even so, several attempts have been made in the previous decade to bring about a pan-Canadian standard for research ethics.

In April 2010, HC and the Public Health Agency of Canada (PHAC) issued the Research Ethics Board’s Operational Policy Framework for ethics review of research involving human subjects. ¹⁶ This document was by no means conceived as a national framework for REB operations, though it could offer an insight into the guidelines followed by Health Canada’s own REB, which is federally constituted. The Interagency Advisory Panel on Research Ethics (PRE)—created by Canada’s three federal research agencies (the CIHR, NSERC and SSHRC) in 2001—is an interdisciplinary body providing the agencies with independent reflection and advice on human research ethics, though it functions in an advisory capacity only. One of the PRE’s mandates is to “participate in the ongoing national discussion regarding the development of an oversight system for the ethics review process.” ¹⁷ In 2013, the Canadian General Standards Board, in cooperation with Health Canada, published the National Standard of Canada: Research Ethics Oversight of Biomedical Clinical Trials (CAN/CGSB-191.1-2013) as a way to provide clear REB operational procedures in order to avoid inconsistent interpretation of guidelines and policies. This voluntary standard is intended to improve the quality and reliability of ethics reviews as well as to impart consistency to REB operations across Canada. ¹⁸ It incorporates essential aspects of REB operations—such as governance, mandate and authority; composition and appointment; standard operating procedures; documents and recordkeeping; and quality management. ¹⁸

In addition, the not-for-profit voluntary association called the Canadian Association of Research Ethics Boards (CAREB) is an informal but highly regarded national organization representing the interests of many, if not all, Canadian REBs, which aims to act as the voice of REBs in national policy discussions. It is somewhat akin in its aims to the United States organization called AAHRPP (the Association for the Accreditation of Human Research Protection Programs Inc.; pronounced “A-Harp”), which serves as a non-statutory but well-respected accreditation body for IRBs in the United States. It is not-for-profit and provides educational tools, templates and standards for IRBs. IRBs may apply to the AAHRPP to conduct a thorough site-and-document visit examination and, if satisfactory, then obtain accreditation by the AAHRPP. Such accreditation is taken into consideration by U.S. human health research funding bodies.

Inter-Provincial Survey of Ethics Review Harmonisation Efforts

Despite all national efforts, in the absence of federal legislation, REBs are left to follow regulations stipulated by each provincial and territorial government. Provinces have been proactive in attempting to establish a framework for REB oversight and harmonisation in their jurisdictions. For instance, following constructive work among the provincial REBs, administrators and government officials toward provincial harmonisation of ethics review practices and procedures in order to eliminate duplication, introduce consistency and ensure sound ethical research in the province, Alberta produced a first-in-Canada reciprocity agreement among the Alberta REBs in 2010. In December of 2013, Alberta’s Minister of Health signed a designation regulation reducing the number of HIA-designated boards in the province from the previous six to the current three REBs: the Health Research Ethics Board of Alberta (HREBA) at AIHS, the Conjoint Health Research Ethics Board (CHREB) at the University of Calgary and the Health Research Ethics Board (HREB) at the University of Alberta. ¹⁹ According to the HIA Guidelines and Practices (chapter 8.15.1), in order to be eligible for and to maintain a designation under the Health Information Act, an REB must operate under the sponsorship of a research institution, professional body, regional health authority or other publicly funded body, ²⁰ thereby preventing the operation of independent REBs for clinical research within Alberta. Saskatchewan followed a similar harmonisation process, where only three provincially designated REBs can operate, with no room for independent REB reviews, as prescribed by their Health Information Protection Act. ²¹ Manitoba created the Manitoba Provincial Health Ethics Network (MB–PHEN) in 2009 in collaboration with the Manitoba Regional Health Authorities. Its goal is “to advance ethics in healthcare in Manitoba,” and it has developed a provincial health ethics strategy framework. ²²

British Columbia and Ontario are leading their own harmonisation initiatives. In 2007, British Columbia saw the need for a coordinated approach to ethics review in the province, resulting in the creation of the BC Ethics Harmonisation Initiative (BCEHI). Now in its phase II, the BCEHI is currently implementing and evaluating its pilot for harmonised ethics review models. Its goal is to improve the efficiency and effectiveness of the ethical review process, and to facilitate reciprocity between BC institutions for health research ethics review. ²³ Established in 2012, Clinical Trials Ontario (CTO) is Ontario’s response to provincial standardization, acting as an independent not-for-profit organization supported by the Ontario Ministry of Research and Innovation. Its mandate is to improve Ontario’s clinical trials environment, while supporting the highest ethical and quality standards. ²⁴ CTO is leading the Streamlined Research Ethics Review System (SRERS), providing a single ethics review for multi-centre clinical trials, therefore reducing the paperwork and time taken to approve multi-centre research. As part of the SRERS, CTO is conducting the REB Qualification Program, intended to review REB operations, documentation, personnel and facilities, as indicated in existing regulations, standards and policies. Although it is not meant to serve as an all-encompassing provincial REB certification process, it is a first step toward REB oversight in the province.

In Québec, the Ministère de la Santé et des Services Sociaux du Québec (MSSS; Québec Ministry of Health and Social Services) has the task of overseeing institutional REBs, and it maintains a list of REBs by region and by affiliation type. ²⁵ Both independent and institutional REBs must abide by articles 20, 21, 22, 24 and 25 of the Civil Code of Québec with regard to children and vulnerable populations. Article 21 stipulates that research involving “a minor or a person of full age incapable of giving consent” must be approved and monitored by REBs designated by the MSSS, thereby preventing independent REBs from reviewing protocols involving such populations. ²⁶ This, however, gives non-designated independent REBs the green light to operate in the province in any other kind of research.

Some of the eastern provinces have worked on bringing about a harmonised ethics review process. Newfoundland and Labrador, for example, established the Health Research Ethics Authority (HREA) by the Health Research Ethics Authority Act, which mandates that all health research in the province be approved by its Health Research Ethics Board. ²⁷ By doing so, the province has taken a centralised review approach by overseeing all health research involving human subjects. Similar to Ontario’s approach, Clinical Trials New Brunswick was formed as the province’s response to ethics review harmonisation. Managed by the two New Brunswick Regional Health Authorities, it aims to increase the efficiency of ethics review for multi-centre clinical trials. ²⁸