Aims: To assess adherence to local prescribing guidelines for clonazepam, including indication appropriateness, consultant oversight, documentation of unlicensed medicine forms, weekly review compliance, and discontinuation planning before discharge.

Methods: A retrospective audit was conducted on the electronic records of 234 patients under the care of the Enhanced Team West (ETW) between July 2023 and August 2024. Using a keyword search for “clonazepam”, 20 patients were identified, with 16 meeting inclusion criteria. Data on demographics, indications, prescribing teams, consultant involvement, documentation of unlicensed medicine forms, review frequency, and discontinuation plans were collected and analysed.

Results: Indication compliance: 94% of prescriptions were for appropriate indications, predominantly agitation (56%) and anxiety (19%). No cases were for epilepsy.

Consultant oversight: 88% of prescriptions were initiated or approved by a consultant psychiatrist.

Unlicensed medicine form usage: Only 6% of cases had a completed unlicensed medicine form, despite trust guidelines mandating its use.

Review frequency: Weekly reviews were documented in 100% of cases, primarily through multidisciplinary team (MDT) meetings.

Discontinuation planning: 47% of patients had a documented plan to taper or discontinue clonazepam before discharge. Among those continued post-discharge, 89% had documented attempts at dose reduction in the community.

Conclusion: This audit highlights high compliance with appropriate indications and consultant oversight but identifies areas for improvement in documentation of unlicensed medicine forms and structured discontinuation planning. Given the risks associated with prolonged clonazepam use, enhancing adherence to trust guidelines on discontinuation strategies is essential. Recommendations include improved training on unlicensed medicine documentation, reinforced discharge planning protocols, and regular re-audits to monitor adherence and patient outcomes.

Aims: The audit aims to ensure compliance with the new sodium valproate guidelines published in November 2023, identify areas of deviation from the guidelines, and improve patient safety and outcomes by promoting adherence to best practices.

Methods: Data was collected from various sources, including patients’ case notes, GP records, and attachments like acknowledgment forms. Out of 519 service users, 68 were selected based on age (55 years or younger). These were divided into two groups: 42 new cases (system alert created on 2024) and 26 current cases (system alert created 2023). After reviewing and excluding duplicates, 3 new cases and 10 current cases were analysed. Case notes and GP records were examined for risk acknowledgement forms, LFT (liver function tests), and FBC (full blood count) results. It was noted that no case records specifically mentioned these tests as part of valproate initiation or monitoring.

Results: New Cases: Demographics: 2 males, 1 non-binary.

Testing: LFT and FBC were conducted in 67% of cases before initiation; 100% had LFTs within six months.

Forms & Settings: All had acknowledgement forms with specialist signatures; 2 initiated in inpatient and 1 in a community setting.

Discrepancy: 67% had mismatches between alert creation and medication start dates.

Current Cases: Demographics: 8 males, 2 females.

Testing: 60% had LFT and FBC tests before initiation; only 30% had LFTs within six months.

Annual Reviews: For females, annual acknowledgement forms were completed in one of two cases; both complied with the Pregnancy Prevention Programme (PPP).

Discrepancy: All cases had alert creation mismatches.

Conclusion: Good Practices:

Reduced new sodium valproate cases in 2024 (from 10 in 2023 to 3).

Universal completion of acknowledgement forms for new cases.

Adherence to PPP for females and avoidance of valproate initiation in females under 55.

Areas for Improvement:

Documentation and completion of LFT/FBC tests before and after initiation.

Timely creation and removal of alerts.

Clear record of initiation dates, reasons, and follow-up plans.

Mitigation Strategies:

Training healthcare professionals on guidelines and the importance of acknowledgement forms for all patients.

Ensuring accurate alert management.

Proper documentation in discharge plans for female patients.

Verification of recent LFTs and acknowledgement forms during reviews.

Aims: This audit highlights the well-documented disparity in life expectancy between individuals with severe mental illnesses, such as schizophrenia, and the general population, attributed in part to inadequate access to and engagement with healthcare services. Addressing this issue aligns with the Government’s commitment to achieving parity between physical and mental healthcare standards.

The audit aims to evaluate progress in physical health monitoring for patients, identify improvement areas, and assess practices against NICE and NCAP standards.

Methods: In January 2021, the team appointed a healthcare assistant to enhance physical health monitoring for patients with severe mental health conditions. An audit of 39 patients active between January 2023 and January 2024 reviewed electronic records, focusing on physical health results, case notes, and correspondence to assess outcomes.

Results: In 2021, 83% of patients had documented monitoring for HbA1c/RPG and lipids, with four documented refusals. By 2023, these rates improved to 100% (24/24) for both measures, although 15 patients refused monitoring. Family history documentation for diabetes, hypertension, and hyperlipidaemia showed significant progress, increasing from 0% in 2021 (10/10) to 100% in 2023 (25/25). For the period from January 2023 to January 2024, 100% of patients (39/39) were offered comprehensive physical health monitoring, maintaining the 2021–2022 rate. All cases documented tobacco, alcohol, and substance use clearly. Dietary and exercise advice remained consistent at 100% across both years. Notably, in 2023, 100% (3/3) of patients with diabetes and hypertension indications received intervention offers, while no patients required intervention for dyslipidaemia. Additionally, 100% of patients were offered smoking cessation and support for reducing alcohol and substance misuse, with refusals clearly documented.

Conclusion: The 2023 audit highlighted both challenges and progress in physical health monitoring. Although 15 patients declined HbA1c/RPG and lipid monitoring – an increase from 4 in 2021, this signals a need for improved patient engagement strategies, such as rapport-building and tailored education on monitoring benefits. Positively, documentation of family history for diabetes, hypertension, and hyperlipidaemia reached 100% in 2023, indicating effective recognition of familial risk factors. To further enhance documentation consistency, adding a dedicated family history section to the annual physical health check form is recommended. Overall, the audit shows significant progress, achieving 100% rates for key metrics and aligning with national standards. However, ongoing efforts are needed to engage patients who refuse interventions, ultimately improving outcomes and reducing health disparities among individuals with severe mental illnesses.

Aims: Two patients within an Older People’s Mental Health (OPMH) unit that had been transferred to the emergency department (ED) for physical health assessment were found to have returned without a handover or discharge letter. The discharge letters, received more than 48 hours later, revealed important interventions that were consequently delayed. This audit aimed to identify compliance with NICE Quality Standard QS174: adults admitted with a medical emergency and whose care is being transferred to a different healthcare setting have information about their condition and needs passed onto their new care provider.

Methods: A retrospective audit using online records from 30 patients admitted to a Doncaster OPMH unit between January–June 2024. Records were reviewed for key terms to identify patients with ED visits and then assessed for (a) handover documentation, (b) discharge letter availability, (c) actions required for the psychiatry ward, and (d) the nature and implementation of these actions.

Results: There were 20 individual ED reviews. 35% (n=7) had a documented handover to the OPMH unit at point of return (POR). 65% (n=13) had no evidence of a handover. Discharge letters were available on average 4 days (range 1–14 days) post-discharge. 5 reviews had no handover documentation or letter in the records and were followed up separately to this audit.

8 reviews resulted in actions for the ward. 7 required medication changes (antibiotics, anticoagulants, diuretics, beta blockers), 1 required patient isolation. Only one patient had evidence of a handover and subsequently their new medication was started without delay. The remaining patients received medication no longer indicated or missed doses of new medication. Patient isolation occurred with significant delay. Two reviews had a discharge letter at POR, the remaining had discharge letters available 2–8 days post-discharge.

Conclusion: The handover process between the ED and OPMH unit requires formalization. Current ambiguity has led to reliance on delayed discharge letters for follow up.

Verbal handovers may be happening but there remains an unexplained delay in actions until the discharge letter is received. There is also evidence that discharge letters have been received and not escalated. Further discussions are required to determine whether the primary issue lies with an absence of handovers or letters from the ED or internal communication and escalation within the OPMH unit.

Collaborative work to improve patient handovers is being undertaken with the ED and awareness has been raised within the trust to ensure proactive effort to obtain and escalate handovers.

Aims: This audit aimed to increase the use of the 4AT (4 A’s Test) within the Mental Health Liaison Team (MHLT) at Southend Hospital to enhance delirium awareness and recognition, thereby facilitating early discharge and improving patient outcomes. The 4AT is a validated and sensitive delirium detection tool, specifically designed for ease of clinical use, and supported by extensive diagnostic accuracy data from over 24 studies involving more than 5,000 observations. It is particularly useful as it can be administered to patients who are too sleepy or restless for traditional cognitive testing. Despite its advantages, compliance with 4AT documentation within the MHLT was initially low.

Methods: The audit was conducted in two cycles. The first cycle retrospectively reviewed patients aged 65 and over referred to the MHLT between 1 July 2023 and 30 September 2023. Out of 79 referrals, 66 patients were assessed, but only 5 (7.5%) had a documented 4AT score. To address this, interventions were implemented, including educational sessions for MHLT staff (doctors, nurses, and psychologists) on the use and benefits of the 4AT. Additionally, laminated 4AT tools were provided to staff as lanyard prompts to encourage use during assessments.

As aforementioned, not all referred patients were assessed by the MHLT. Some patients were discharged or, sadly, passed away prior to assessment, while others experienced worsening physical health conditions and were no longer fit for assessment. Additionally, some referrals only required medication advice, which did not warrant a full assessment.

Results: The second cycle evaluated data from 1 December 2023, to 29 February, 2024. Of 79 referrals, 64 patients were assessed, with 26 (40.6%) having a documented 4AT score, representing a nearly fivefold improvement in compliance. Despite this progress, further enhancements are needed to achieve consistent adherence.

Conclusion: The findings highlight the effectiveness of educational interventions and practical prompts in improving 4AT usage. Timely delirium identification is crucial for improving patient outcomes and facilitating early discharge, underscoring the importance of sustained efforts to integrate the 4AT into routine practice.

Recommendations include further staff education, integrating the 4AT into existing assessment forms, and conducting regular audits to ensure guideline adherence. This audit demonstrates the potential for improved delirium recognition and patient care through targeted interventions and ongoing monitoring. Future work can focus on expanding the use of the 4AT across the MHLT.

Aims: Valproate is widely prescribed for psychiatric conditions, particularly bipolar disorder, but carries significant teratogenic risks. The Medicines and Healthcare products Regulatory Agency (MHRA) mandates strict prescribing guidelines, particularly for women of childbearing potential, to mitigate these risks. Additionally, emerging evidence suggests potential risks for men, including infertility and neurodevelopmental concerns.

This audit aimed to assess adherence to MHRA guidelines within a Community Mental Health Team (CMHT), focusing on the documentation of risk discussions for all patients under 55 prescribed valproate, including discussions on infertility risks for men. It also evaluated the completion of risk acknowledgement forms for eligible patients and the enrolment of women of childbearing potential in the Pregnancy Prevention Programme (PPP). A secondary aim was to implement a targeted intervention and reassess compliance in a second audit cycle.

Methods: A retrospective review of electronic patient records was conducted for all patients under 55 prescribed valproate for psychiatric conditions at the CMHT. Patients with neurology-led prescriptions or aged over 55 were excluded. The first cycle, conducted in August 2024, included 22 patients (16 male, 6 female). Compliance with MHRA standards was assessed based on documented discussions, risk acknowledgement forms, and PPP enrolment. Following the first cycle, an intervention was introduced in the form of an email sent out to prescribers, emphasizing guideline adherence and areas for improvement. A second audit cycle was conducted in December 2024 to evaluate the impact of this intervention.

Results: The first audit cycle identified suboptimal compliance, particularly for male patients. Risk discussions were documented for all 6 female patients (100%) but only for 7 out of 16 male patients (43.75%). Risk acknowledgement forms were completed for 4 out of 6 female patients (66.67%). PPP enrolment was achieved in 3 out of 5 eligible female patients (60%).Following the email intervention, the second cycle demonstrated improvements. Risk discussions were documented for 9 out of 16 male patients (56.25%). Completion of risk acknowledgement forms improved to 5 out of 6 female patients (83.33%). PPP enrolment increased to 4 out of 5 eligible female patients (80%).

Conclusion: This audit highlights gaps in adherence to MHRA guidelines, particularly in documenting risk discussions for both male and female patients. The email intervention effectively improved compliance, but further efforts are needed. Future recommendations include electronic reminders in health records, and ongoing audits to ensure sustained adherence. Continuous clinician education is essential to enhance patient safety and regulatory compliance in valproate prescribing.

Aims: This audit serves to establish the practice in recent time, if patients admitted for alcohol detoxification, were examined physically and offered a cognitive assessment prior to discharge according to NICE guidelines and trust policy, as this will help to reduce missed opportunities for clients to receive effective interventions for co-morbidities.

If not, for necessary changes to be implemented in practice and a re-audit carried out.

Methods: The audit was conducted as a retrospective study. We aimed to analyse the records of all patients with alcohol dependence, discharged from Bridge House detoxification unit between July 2024 and October 2024.

National Health Service [NHS] number of all discharged patients between the time period was obtained from our Electronic Discharge Notification [EDN] system and used to access the Rio records, to check if patient was admitted for alcohol detoxification, if physical health examination was done following admission and if cognitive assessment was conducted prior to discharge.

An audit tool was used as reference for data collection, and data was analysed using Excel. In total 59 cases were analysed in this audit.

Results: The results showed that more men than women were managed in the inpatient detox unit within the time period, where 33.9% were female, with majority of service clients within working age range.

Physical health check and examination was done for almost all patients (98%). No clear reason stated why this was not done or documented for 1 patient. Cognitive assessment was done for only a few of the clients (7%) admitted to the unit. About 30% had cognitive assessment as part of management plan on initial admission review, but this was not actioned prior to discharge. 1 of the patients declined cognitive assessment when offered.

On average, patients spent about 14 days in the unit for alcohol detoxification.

Conclusion: Good practice was upheld by carrying out physical examinations on admission for almost all patients.

Cognitive assessment was not conducted for the majority of the patients prior to discharge and although this was planned on admission for some, the plan was not followed up or actioned prior to discharge. Local best practice is to conduct cognitive assessment as soon as patient is no longer under the influence of alcohol or high doses of benzodiazepines.

Aims: Service users not attending outpatient clinics without prior notification are considered as DNA. We intended to identify the factors contributing to DNA in ID patients, with a view to mitigate the risks and safeguarding concerns associated with it and also to assess staffcompliance with the Trust’s DNA policy.

Methods: Trust DNA policy states that “Ring patient after DNA, to check if the patient was aware of the appointment, and discuss the barriers of non attendance and then document accordingly.”

Using this policy as standard, we retrospectively evaluated the electronic patient notes who did not attend their appointments over the period of 2 months. Data regarding demographic details, diagnosis, neuropsychiatric comorbidities, social circumstances, treatment modalities and post DNA actions were collected.

Results: Out of the total 117 appointments over 2-month period, 35 (29%) patients didn’t attend scheduled appointment. 69% of these patients were males, 47% live with their family, 38% in residential settings, 13% in supported living and 3% live alone. The severity (mild, moderate or severe) of intellectual disability was distributed approximately equally comprising about one-third each, with 3% needing diagnostic formulation. 51% have co-morbid autism, 14% have epilepsy and another 14% have depression. Only 3% have comorbid psychotic illness. 91% are on regular psychotropics, 6% on as-required medication and 3% are receiving psychosocial interventions only.

In terms of post DNA actions, staff contacted 34% via telephone after the DNA, however no details aligned with the policy were being documented. No contact made for 57% of the patients, and for 9% there was no documentation on electronic progress notes. 83% were offered another appointment, 17% got discharged back to the care of GP.

Conclusion: Non-attendance at appointments is most significantly influenced by male gender, living with family and having neuropsychiatric comorbidity, which appeared as the dominant contributing factors. Compliance with the trust’s policy is below standard, recommendations were suggested to adapt DNA policy for this patient group and to increase awareness among divisional staff during the Induction programme.

Aims: Long-term administration of psychotropic medications can be associated with significant side effects and physical health problems. There is evidence that people with intellectual disability have overall poorer health than their non-disabled peers. Psychotropic medication prescribed must be reviewed regularly to avoid routine continuation. NICE Challenging behaviour and learning disabilities [NG11] recommends medication should be initiated by a specialist and they should record:

The rationale for medication and the likely length of treatment.

A written strategy for reviewing and stopping the medication that must be shared with non-specialist colleagues.

The Learning disability teams within Tees, Esk and Wear Valleys NHS Trust already have a STOMP pathway and Primary care liaison nurses. The audit aims to identify a good practice with promoting STOMP in psychiatric discharge letters to primary care.

Methods: The audit looked at psychiatric discharges from 4 adult learning disability teams between October 2022 to October 2023 using a standard audit tool informing above standards by NICE (NG11). The data was collected by 2 authors using an Excel sheet and analysed by the lead author.

Results: A total of 110 of the 153 patients were prescribed psychotropics and hence included in this audit. We found 81 patients were prescribed medication for other mental health diagnoses highlighting good practice with reduced use in challenging behaviour. 102 patients (92.7%) had a documented rationale for prescribing which identifies good practice. However, only 44 (40%) and 32 (29%) patients had a strategy for review of medication and timescale for stopping medication documented. This area of concern highlighted the importance to develop recommendations to change practice.

Conclusion: Overall, the audit revealed poorer score in relation to documenting a strategy to review and stop psychotropic medication. The recommendations identified include increasing awareness of STOMP, promoting involvement of STOMP team in review of medications, and amending our standard psychiatric discharge templates to include prompts for timescale to stop or review medication. We also plan to review the STOMP pathway to incorporate guidance for general practitioners for when to seek specialist advice.

We hope our recommendations will improve standards regarding STOMP and patient care. We will re-audit in 6 months’ time to record the progress with above recommendations.

Aims: To assess the current practice of rapid tranquillisation (RT) in acute inpatient psychiatric wards and compare this to trusts’ protocols.

To evaluate the adherence to NICE guidelines in the use of RT.

To provide recommendations for improving safety and adherence to local protocols in RT practices.

Methods: A retrospective audit of medical records from 2 acute inpatient wards during a three-month period in 2024.

Sample: We had a total of 237 administrations of RT, divided in between 16 patients. This total sample was then randomized, and we selected 99 RT administrations for data collection.

Data Collection: Review of patient records from a 3-month period (July–September 2024). We requested RT administration data from the trusts’ pharmacy team.

Key Indicators: We selected 18 key indicators which broadly belong to the following categories: Incident details, documentation, RT medication, patient characteristics and legal status.

Analysis: Descriptive and comparative analysis to identify trends, areas of non-compliance, and potential areas of improvement.

Results: Our data showed that in most cases (92%) there was a clear rationale recorded for using RT.

The majority of patients were under a section of the MHA (97%).

There was a record of oral medication offered prior to administration of RT in 68%.

Choice of RT medication was in line with the local TEWV RT guidelines in 75% of the cases. Lorazepam was the drug of choice in most of the cases.

In 80% of the cases, there was not adequate recording of post-RT observations, however we noted that in 57% of these cases there was a recorded refusal to have physical observations taken.

Conclusion: The audit revealed that while the use of rapid tranquillisation in acute inpatient wards is mostly in line with local protocols and NICE guidelines, however there are areas for improvement, particularly in documentation, post-RT monitoring, and adherence to RT protocols in terms of debriefing.

Recommendations for practice improvements include:

Ensure adherence to protocols to have consistent post-RT monitoring.

Regular audits to improve adherence to clinical guidelines.

By addressing these areas, we can improve patient safety, clinical outcomes, and staff confidence in the use of rapid tranquillisation in acute settings.

Aims: This audit aimed to evaluate the prescription practices of Nicotine Replacement Therapy (NRT) in adult psychiatry inpatient wards in North Wales. Given the high prevalence of smoking among individuals with mental health disorders, the Welsh Government’s legislation mandating smoke-free hospital grounds underscores the importance of effective NRT use to support smoking cessation and improve mental and physical health outcomes. Specifically, the audit assessed adherence to key standards, including timely provision of NRT, assessment of smoking status, and documentation of contraindications and drug interactions.

Methods: The audit reviewed all patients admitted to the inpatient psychiatry wards over one week, with no exclusion criteria. Data were collected from patients’ paper records and drug charts using a standardized audit proforma. The standards evaluated included: (1) documentation of smoking status, (2) provision of NRT within four hours of admission, (3) documentation of contraindications, and (4) consideration of drug interactions. Compliance percentages were calculated to identify areas for improvement.

Results: The audit revealed that smoking status was assessed in 79% of patients, while NRT was offered within the four-hour target in 59% of cases. However, contraindications and drug interactions were considered in just 14% of cases. While NRT was generally offered to most patients, significant gaps were identified in documenting contraindications and drug interactions.

Conclusion: This audit highlights the effective use of NRT in more than three-quarters of cases but underscores a need for improved compliance in documenting contraindications and drug interactions when prescribing NRT in psychiatric inpatient settings. Recommendations include enhancing clinician awareness and training on best practices for NRT documentation and developing a standardized tool to streamline and ensure adherence to these standards. Continued evaluation and refinement of NRT practices in psychiatric care can contribute to better health outcomes for patients with mental health disorders, aligning with public health efforts to create smoke-free healthcare environments.

Aims: Following a Serious Untoward Incident investigation into a patient death where blood tests revealed procyclidine overdose, significant concerns emerged regarding procyclidine prescribing practices. A notable discrepancy was identified between the Summary of Product Characteristics and British National Formulary regarding maximum daily procyclidine dosing, with evidence of 40 mg daily doses being administered. This raised questions about prescribing practices, particularly in patients receiving long-acting injectable antipsychotics. The incident highlighted the need to evaluate current prescribing patterns, assess protocol adherence, monitor effectiveness through GASS scores, and ensure appropriate documentation of procyclidine therapy.

Methods: A retrospective clinical audit was conducted within the Dartford, Gravesham, and Swanley Community Mental Health Team (DGS CMHT) from September 15, 2023, to January 7, 2024. The audit examined 36 patients receiving long-acting injectable antipsychotics. Data collection encompassed patient demographics, psychiatric diagnoses, antipsychotic medication details, and procyclidine usage patterns. The review also included an analysis of Glasgow Antipsychotic Side-effect Scale scores to assess medication side effects and an evaluation of procyclidine review documentation.

Results: Analysis showed that 39% (14/36) were prescribed regular procyclidine, with doses ranging from 5 mg to 30 mg daily. None of the patients were initiated on the recommended 2.5 mg TDS dosing regimen. Regular procyclidine reviews were documented for 92.9% of patients, and 64% demonstrated improvements in their GASS scores. The patient cohort was predominantly male (75%), with 44% aged between 55–64 years. The most common primary diagnoses were schizophrenia (69%) and bipolar disorder (25%), with other conditions accounting for 6% of cases.

Conclusion: The audit demonstrates both strengths and areas requiring improvement in procyclidine management at DGS CMHT. While the high rate of regular reviews (92.9%) and positive GASS score improvements (64%) indicate effective symptom management, non-adherence to recommended starting doses, inconsistent review intervals, and gaps in electronic documentation were important areas for improvement. Clear guidance, staff training, and updated clinical guidelines have been commenced to enhance patient safety, with a follow-up audit planned to monitor improvements.

Aims: Dementia with Lewy Bodies (DLB) is a progressive neurodegenerative disorder accounting for 5–15% of dementia cases. A 2022 audit at Manchester’s Memory Assessment and Treatment Services (MATS) identified DLB diagnosis rates of 2%, significantly below national benchmarks, prompting recommendations for greater awareness and the potential use of the DIAMOND Lewy Toolkit. This re-audit aimed to:

Assess DLB diagnosis rates after initial audit recommendations.

Compare local diagnosis trends with national benchmarks.

Methods: A retrospective clinical audit was conducted across MATS Central, North, and South services.

Cycle 1: Data collected for patients diagnosed 1 Nov 2021–31 Jan 2022.

Cycle 2: Data collected 1 Oct 2022–31 Mar 2023.

Inclusion: Patients diagnosed with any dementia subtype within the specified periods.

Exclusion: Mild cognitive impairment, delirium, amnestic disorders, or cases without a definitive diagnosis.

Data source: PARIS electronic patient records.

National benchmarks: Expected DLB rates (5–15%), Alzheimer’s disease (50–75%), Vascular Dementia (≤20%), Mixed Dementia (10%).

Results: A total of 493 patients were identified in Cycle 2, with 315 meeting inclusion criteria.

DLB diagnosis rates:

Cycle 1: 2% (n=2/121).

Cycle 2: 2.85% (n=9/315).

Breakdown by team (Cycle 2):

MATS Central: 5% (n=7/133) (↑ from 2%).

MATS North: 1.5% (n=2/129) (↑ from 0%).

MATS South: 0% (↓ from 3%).

Other dementia diagnoses:

Alzheimer’s: 30.7% (lower than expected).

Vascular: 22% (higher than expected).

Mixed Dementia: 28% (higher than expected).

Unspecified Dementia: 16% (higher than expected).

Conclusion: While the DIAMOND Lewy Toolkit was available and used, memory nurses apply it only when they suspect LBD, rather than routinely. The increase in DLB diagnosis rates remained modest, and contributing factors may include diagnostic uncertainty, lack of standardised toolkit use, and regional variations in dementia prevalence.

Recommendations:

1. Standardise toolkit use across all clinicians, rather than limiting it to cases where LBD is suspected.

2. Targeted clinician education focusing on recognising early DLB features.

3. Future structured implementation of the DIAMOND Lewy Toolkit and a third audit cycle to evaluate impact.

Further work will explore whether training interventions or mandatory toolkit use could bridge the diagnostic gap and improve DLB recognition.

Aims: NICE guideline CG155 (Psychosis and Schizophrenia in children and young people: recognition and management) recommends that all children and young people who are commenced on an antipsychotic medication, should have physical health parameters (including height, weight, waist circumference, pulse rate, blood pressure, blood tests and ECG) completed at baseline, 12 weeks and 6 months. 100% compliance is expected.

Our aim was to review the current practice of physical health monitoring within Salford CAMHS, against these guidelines, and to improve compliance with these guidelines if found to be deficient.

Methods: Patients within the service who were prescribed antipsychotic medications on a single date (30/08/2023) were identified manually, by reviewing the caseloads of all prescribers of antipsychotic medication within the service. The electronic and paper notes of these patients were then reviewed, and a standardised proforma was used to collect data pertaining to the audit standards. The results were analysed and shared with the prescribers within the Salford CAMHS.

Results: The compliance for all the measured standards was below 50%. The physical health parameter completed most frequently was weight at baseline and 12 weeks; yet the compliance was only 47.8%. Blood tests and ECG were completed for 26% and 35% of patients, respectively, at baseline. 0% of the patients had waist circumference completed at any time point.

Conclusion: The results suggest that physical health monitoring within Salford CAMHS is non-compliant with NICE guidelines. However, the cases included in this audit ranged from 2015–2023, and given that only 9 of the 23 cases had been commenced on an antipsychotic within the last 12 months, the results may not reflect the practice of current prescribers in Salford CAMHS.

For 30% of cases, there was clinical documentation to suggest non-compliance with physical health monitoring due to mitigating complex needs. This included documentation of consent obtained from caregivers to continue without.

An action plan was devised including production of an antipsychotic monitoring checklist (with consent form), to be used by clinicians at baseline, 12 weeks and 6 monthly reviews. Discussions were held to identify a process for physical health parameters to be on a running tab in the electronic notes. In 12 months, following implementation of the action plan, there will be a re-audit of new cases. The re-audit will aim to clarify whether there has been an improvement in practice and should more accurately represent the current practice of prescribers in Salford CAMHS.

Aims: Appointment non-attendance has significant impacts on care and resource allocation across the NHS. This audit investigates appointment non-attendance within the Leeds Child and Young Person Mental Health Service (CYPMHS) Learning Disability (LD) Psychiatry Clinic, aiming to identify contributing factors and propose strategies to improve attendance in the context of the unique challenges and complexities associated with LD.

Methods: This retrospective clinical audit analyses data on 237 scheduled appointments at the Leeds CYPMHS LD Psychiatry Clinic between September 2023 and August 2024. Data collection involved reviewing electronic medical records to identify trends within anonymised patient information, handled securely in compliance with NHS and University of Leeds data protection policies.

MS and AG investigated multiple strata to identify trends explaining DNAs, including: attendance status (parent and child) by month and overall, age, gender, ethnicity, location, appointment time, day of the week, and format (virtual vs in-person). More detailed analyses explored potential patterns by clinician, school, postcode-linked deprivation indices, diagnosis, medication, and recorded reasons for non-attendance.

Results: 83% of overall appointments were attended.

Afternoon appointments had a higher attendance rate (94%) compared with morning slots (81%). Older teenagers were more likely to attend, with a trend of increasing attendance by year of age: 91% in 17-year-olds vs. 67% in 9-year-olds. Home visits had the highest attendance (100%), followed by school visits (85%), virtual consultations (81%) and clinic-based appointments (80%).

Attendance patterns differed between children and parents. While home visits had the highest attendance for both (100%), school visits were preferable for children (86%) whereas parents attended best virtually (83%).

Conclusion: This audit highlights predictors of appointment attendance. Findings suggest that targeted adjustments may enhance engagement and reduce DNAs, such as: prioritising home and school-based visits, afternoon appointment timing, and developing strategies to improve access amongst younger children. These findings align with existing literature, showing higher non-attendance rates among younger children and for morning appointments in paediatric and learning disability (LD) services.

The inverse attendance patterns between parents and children by location raises questions about whether services should prioritise child or parental attendance in decision-making. Joint attendance is often important for LD assessments, so this may require further discussion amongst the clinical team.

Further research is needed to identify barriers to attendance for younger children, and to explore whether alternative scheduling/alternative interventions could improve engagement and reduce DNAs. These insights can inform broader service delivery strategies to improve care access and efficiency.

Aims: Vitamin D deficiency is a common and preventable problem seen in the UK, which can contribute to physical and mental health illness. The Department of Health and Social Care states that adults in restricted settings, such as inpatient psychiatric units, are at increased risk of vitamin D deficiency due to limited exposure to sunlight. Local Trust guidelines specify that all adult inpatients should be offered vitamin D prophylaxis year-round, unless there are symptoms of osteomalacia, in which case vitamin D serum levels should be tested and a treatment dose regime prescribed. Despite this, we noted that many patients did not receive prophylactic treatment. The primary aim of this audit was to increase the number of prophylactic vitamin D prescriptions for psychiatric inpatients at Warneford Hospital, in line with local Trust guidelines and national guidance.

Methods: We firstly collected data on current prescribing of prophylactic vitamin D for adult inpatients across 3 wards. We then re-formatted local Trust guidelines on vitamin D prescribing and testing into a simplified poster and flow chart. Copies were distributed to doctor’s offices in three adult inpatient wards, 2 female and 1 male, at the Warneford Hospital. We then compared the number of patients who were prescribed prophylactic vitamin D pre- and post-intervention.

Results: There were 51 patients across all 3 wards, 33 female and 18 male. In a two-week timeframe, the total number of patients who were prescribed prophylactic vitamin D doubled, from 8 (16%) to 16 (31%) patients. The biggest increase was seen in patients on the male ward, with a 5-fold increase from 1 (6%) to 5 (28%) patients. The patients on the ward changed in this timeframe, due to the normal flow of discharges and admissions on acute wards.

Conclusion: There was an increase in the numbers of patients who had prophylactic vitamin D supplementation prescribed in all included inpatient wards, showing that presenting guidelines in a simplified manner is a useful intervention to improve prescribing practices. Our intervention could be further improved by using additional channels of communication, such as e-mails or presentations for prescribers. A qualitative approach may be useful to explore existing barriers for patients to accept vitamin D prescriptions. In future, reducing the number of serum vitamin D level tests due to prophylactic prescribing of vitamin D in the absence of osteomalacia could have significant financial and environmental benefits for the Trust and the NHS.

Aims: Individuals with psychiatric disorders face a significantly higher risk of cardiovascular disease and other medical conditions, leading to increased morbidity and premature mortality compared with the general population. This disparity may also be partly due to diagnostic overshadowing. Effective communication between clinical settings is essential for patient safety and continuity of care whilst delays or inaccuracies in information sharing can have serious consequences.

This study aimed to evaluate the quality and timeliness of communication between an acute inpatient psychiatric unit, Hallam Street Hospital (HSH), Sandwell, Black Country Healthcare NHS Foundation Trust, and an emergency department, Midlands Metropolitan University Hospital (MMUH), West Midlands, to identify gaps and improve transitions of care.

Methods: A retrospective study was conducted between November 2024 and January 2025 reviewing inpatients transferred from HSH to MMUH. Patient records from the corresponding electronic systems were analysed (Rio (HSH) and Unity (MMUH)) to determine whether:

A handover document containing relevant clinical information was provided upon transfer to MMUH.

A discharge summary including a management plan was available upon patient’s discharge to HSH.

Results: Twelve patients were referred from HSH to MMUH during the study period with three (25%) requiring re-attendance. A limitation of this study was its small sample size due to the recent transition of the handover system.

Ten patients (83%) were accompanied by staff, while one (8%) attended alone, one (8%) accompanied by family.

Four patients (33%) were sent to MMUH with a handover document. Only one (8%) had been scanned onto Rio. None were available for viewing on Unity.

Nine patients (75%) returned to HSH with discharge summaries, however only five (42%) had been uploaded onto Rio.

The discharge summaries generally contained adequate details on the patient’s hospital course and management plan, aligned with NICE guidelines.

Conclusion: The audit highlighted a lack of a standardised protocol for written handover during patient transfers. While discharge summaries were electronically sent to GPs, a dedicated copy for HSH records was not consistently generated. Clinicians relied heavily on verbal handovers provided by accompanying staff or the patients themselves, increasing the risk of miscommunication and errors.

To enhance patient safety and continuity of care, we propose developing a standardised transition-of-care protocol, ensuring systematic documentation, and conducting a re-audit to assess improvements in practice.

Aims: The relationship between mental illness and substance misuse is well established. Early identification through drug testing can inform more holistic management plans. This audit aims to check the compliance of the current practice on acute psychiatric wards with the Trust policy for drug screening, it also aims to draw conclusions, and recommend changes to increase the compliance and benefits from implementing the policy.

Methods: Data was collected retrospectively from two adult acute psychiatric wards, including a sample of 20 male and 20 female patients admitted in 2024.

The parameters assessed were:

The presence of any documentation regarding drug testing on admission.

If the drug test was offered, accepted or refused, and if the results were documented.

If the positive results were acted on, such as referrals to substance misuse services.

Results: Any documentation related to drug screening was present in 23 out of 40 patient records (57.5%).

This indicates that nearly half of the patients admitted lacked proper documentation of whether a drug test was indicated, considered, offered, or completed.

21 out of 40 patients (52.5%) were offered a drug test.

In 4 cases, drug screening was recommended as part of the plan but was not offered or followed through. Reasons for this were not recorded.

Among the 21 tests offered, 15 patients (71.4%) completed the test. 8 (53.3%) were positive and 7 (46.7%) were negative.

6 patients (28.6%) refused UDS, but the reasons for refusal were not documented.

5 out of 8 patients with positive drug test results were referred to the substance misuse service.

Conclusion: This audit highlights inconsistencies in drug testing practices on inpatient wards, particularly regarding documentation, offering of tests, and follow-up on the results.

Recommended changes are as follows:

Drug screening should be offered to all inpatient groups, results should be acted on appropriately.

Improving documentation: The inpatient teams to ensure documenting if drug testing has been or should be offered, if it was accepted or refused, its results, and if positive, the follow-up plans.

By implementing those changes, drug testing can become a more effective tool for identifying and managing substance misuse, ultimately improving patient outcomes.

Findings and recommendations for change are being circulated in the Trust, and a re-audit following the implementation of recommendations will be undertaken after 3 months to evaluate the effectiveness of changes and ensure continuous improvement.

Aims: The aim of this audit was to evaluate and enhance referral practices from general practitioners (GPs) to the Balbriggan Community Mental Health Team (CMHT), Dublin. Appropriate referrals are crucial for effective mental health care. The initial audit, conducted in mid-2024, sought to identify barriers to successful referrals, particularly regarding psychotherapy initiation and medication management. Following these findings, guidelines were developed and disseminated to GPs to improve the referral process. A follow-up audit was then conducted to assess the impact of these interventions on referral practices and identify any remaining challenges.

Methods: An audit cycle was conducted, comprising a retrospective initial audit followed by a prospective follow-up audit. The initial audit reviewed 110 referrals from 1 May to 1 August 2024, while the follow-up audit analysed 77 referrals from 1 September to 30 November 2024. Following the initial audit, local guidelines were created and shared with GPs on 19 August 2024, focusing on appropriate referral procedures, psychotherapy initiation, and medication management. Data collection focused on referral acceptance rates, reasons for rejection, and the initiation of psychotherapy and psychotropic medication. The effectiveness of the guidelines was also evaluated.

Results: The results of the audits showed significant improvements in referral practices. In the initial audit, 110 referrals were reviewed, resulting in 60 accepted (54.5%) and 50 rejected (45.5%). Key barriers included 16% of patients not receiving psychotherapy and 11% receiving suboptimal medication dosages. Additionally, 9% of referrals were declined due to non-initiation of psychotropic medications, indicating GPs’ hesitancy to refer patients without prior treatment.

In contrast, the follow-up audit, which reviewed 77 referrals, showed a marked increase in acceptance rates, with 71 accepted (92.2%) and only 6 rejected (7.8%). However, 14% of patients still did not receive psychotherapy, suggesting persistent hesitancy among GPs. Notably, the percentage of rejected referrals for ADHD/ASD assessments increased from 21% to 33%, indicating that misalignment between GP expectations and CMHT services remains a challenge.

Conclusion: This audit demonstrates the importance of effective communication and collaboration between GPs and the CMHT in enhancing referral practices. The implementation of guidelines led to improved referral acceptance rates. However, challenges still exist regarding psychotherapy initiation and specific service offerings, particularly for ADHD/ASD assessments. Ongoing monitoring and education for GPs are essential to sustain these improvements and ensure optimal patient access to mental health care.

Aims: Delirium is defined as the acute confusional state common in the elderly patient population of hospitals. Alongside existing diagnosed and undiagnosed dementia, it is a common cause of cognitive impairment in the elderly. This project aimed to evaluate the care patients with delirium and dementia received by analysing interventions made by both the referring party and the liaison team as per the local and national guidelines.

Methods: The retrospective audit included 39 referrals made to the psychiatric liaison service (PLS) for delirium and/or dementia over three months in patients aged 65 and older. The data was collected from electronic health records to assess parameters such as diagnostic tools used (e.g., ‘4AT Rapid Clinical Test for Delirium’, ‘PINCH ME’ a mnemonic for delirium risk factors including Pain, Infection, Nutrition, Constipation, Hydration, Medication, Environment), cognitive testing, medication reviews, and team actions.

Results: This study found ongoing positive practices and areas for improvement in diagnosing and managing delirium and dementia in older adults. Among the 39 patients, 43.6% had a pre-existing diagnosis of dementia, and 28.2% were admitted with acute confusion. While diagnostic blood work, medication reviews, and collateral histories were frequently performed by the referring team, only 51.3% of patients were referred to the Delirium and Dementia (DAD) team. The use of the ‘PINCH ME’ mnemonic was limited, with just 28.2% of cases incorporating it.

After referral, most patients had a history taken, a mental state examination (MSE) conducted, and collateral information gathered by PLS; however, only 10.2% of cases included the use of the mnemonic. Antipsychotics were prescribed in 30.7% of cases. At the point of discharge, 82.1% of cases had follow-up arranged by PLS, with 35% of patients referred to memory clinics for continued care.

Conclusion: This audit reveals areas for improvements in the assessment and management of delirium and dementia in hospitalized older adults. Recommendations have been made based on this data to help improve use of 4AT, PINCHME mnemonic and referral process.

Educational initiatives and increased collaboration with the Delirium and Dementia team have been introduced to improve early recognition, standardize care, and align practices with current guidelines. Further study will be conducted to explore its effect as part of a quality improvement project.